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Accessible Presentation Guidelines:
Best practices when presenting to an audience that includes people with disabilities
Assuming that the location of your meeting is physically accessible (no steps, no narrow aisles, etc.), the following is a list of best practices that can make your meeting presentations more accessible to people with disabilities.
- Speak using words at a fourth to sixth grade reading level
- Speak at a steady pace, slow enough to be clear, but not in a manner that talks down to the attendees
- Handouts passed out at the meeting should be
- printed in a large bold font such as Arial Black, 14 point font (avoid italics)
- designed with high contrast colors or just black and white
- written using words at a fourth to sixth grade reading level
- For PowerPoint slide presentations, the speaker should
- read the text of each slide
- keep each slide to three main points or less
- use key words rather than paragraphs
- describe any pictures or charts in the slides
- write using words at a fourth to sixth grade reading level
- Provide preferred seating to individuals using a sign language interpreter so that they can see the interpreter
- Prepare a plain text version of your handouts or PowerPoint presentation as a .txt file so that the information can be readily emailed, turned into Braille or other large print sizes as needed
